The Multi-State Performance Advertising Challenge
When trading platforms advertise investment performance across state lines, they enter one of the most complex regulatory landscapes in securities law. While the SEC's Marketing Rule governs federal requirements for registered investment advisers, state securities regulators impose their own—often more restrictive—performance advertising rules under blue sky laws.
The challenge is acute for digital platforms: a single social media post, website banner, or email campaign can simultaneously trigger filing requirements in 50+ jurisdictions, each with different pre-approval processes, prohibited claims, and testimonial restrictions. In my practice advising trading technology companies, I see platforms routinely underestimate state-level compliance requirements until they receive a cease-and-desist order or coordinated examination from multiple state securities divisions.
The Multi-State Enforcement Reality
State securities regulators have dramatically increased coordination through NASAA (North American Securities Administrators Association). In 2023-2024 alone, coordinated multi-state sweeps targeted over 150 investment advisers and platforms for performance advertising violations. Penalties in these coordinated actions have ranged from $50,000 per state to complete registration revocation. Unlike federal enforcement, state regulators often impose per-violation penalties that multiply across jurisdictions.
NASAA Model Rules on Performance Advertising
The North American Securities Administrators Association (NASAA) has developed model rules that form the foundation for most state performance advertising regulations. While not all states adopt these rules verbatim, understanding the NASAA framework is essential for multi-state compliance.
NASAA Statement of Policy on Dishonest or Unethical Business Practices
The primary NASAA model rule addressing performance advertising prohibits investment advisers from engaging in practices that are dishonest, unethical, or fraudulent. Key provisions include:
Prohibited Performance Advertising Practices
- Unsubstantiated Claims: Making any statement of material fact that cannot be substantiated by records
- Exaggerated Claims: Using exaggerated or promissory statements about investment performance
- Selective Disclosure: Presenting favorable performance without disclosing unfavorable performance from similar strategies
- Cherry-Picking: Showing selected accounts or time periods without comprehensive disclosure
- Misleading Comparisons: Comparing performance to inappropriate benchmarks
- Failure to Disclose Fees: Showing gross returns without clearly disclosing fee impact
NASAA Model Rule Performance Requirements
Under the NASAA model rules, performance advertising must include:
- Time Period Disclosure: Specific time periods for all performance shown, including at minimum 1, 5, and 10-year returns (or since inception if shorter)
- Net of Fees: Performance shown after deduction of advisory fees, or clear disclosure of fee impact
- Material Conditions: Disclosure of material conditions, objectives, and investment strategies during the period
- Benchmark Disclosure: If comparing to an index, disclosure that the index is unmanaged and does not reflect fees
- Risk Disclosure: Prominent disclosure that past performance does not guarantee future results
- Calculation Methodology: Clear description of how performance was calculated
NASAA vs SEC Marketing Rule Divergence
While the SEC's 2022 Marketing Rule modernized federal performance advertising requirements, many states have not updated their rules to harmonize. This creates a compliance trap: advertising that complies with the SEC Marketing Rule may still violate state law. For example, several states prohibit testimonials entirely despite the SEC now permitting them with appropriate disclosures.
NASAA Recordkeeping Requirements
The NASAA model rules require investment advisers to maintain:
- All advertisements for at least 5 years from last use
- Complete substantiation for all performance claims
- Account-level data supporting composite or model performance
- Documentation of calculation methodologies
- Records of all client communications regarding performance
State-by-State Variations and Filing Requirements
While NASAA provides model rules, states vary significantly in their adoption and interpretation. Understanding these variations is critical for platforms operating nationally.
Major State Approaches to Performance Advertising
Pre-Filing States
Several states require investment advisers to file advertising materials before use:
- New York: No general filing requirement, but examiners frequently request advertising during examinations and enforce strict substantiation requirements
- Texas: No pre-filing for federal covered advisers, but state-registered advisers may be subject to filing requirements
- Florida: Maintains advertising filing requirements for state-registered advisers with specific performance advertising restrictions
Post-Filing/Record Retention States
Most states follow a post-filing model where advertisements must be retained but not pre-approved:
- California, Illinois, Massachusetts, Pennsylvania, and most other states
- Advertising must be maintained for state examination
- State examiners review during periodic examinations
Federal Covered vs State-Registered Distinction
Federal covered advisers (those registered with the SEC managing $110+ million) are generally exempt from state advertising filing requirements under NSMIA (National Securities Markets Improvement Act). However, state-registered advisers remain fully subject to state advertising rules, which are often more restrictive than SEC requirements. This creates a significant compliance advantage for larger platforms that qualify for SEC registration.
State Requirement Matrix
| State | Pre-Filing Required | Testimonials Allowed | Performance Claims | Internet Jurisdiction | Filing Fee |
|---|---|---|---|---|---|
| California | No | Conditional | With Disclosures | Targeting Test | N/A |
| New York | No | Conditional | With Disclosures | Targeting Test | N/A |
| Texas | State RIAs Only | Conditional | With Disclosures | Targeting Test | $100 |
| Florida | State RIAs Only | Generally No | Restricted | Broad | $50 |
| Illinois | No | Conditional | With Disclosures | Targeting Test | N/A |
| Pennsylvania | No | Conditional | With Disclosures | Targeting Test | N/A |
| Ohio | No | Conditional | With Disclosures | Targeting Test | N/A |
| Georgia | No | Conditional | With Disclosures | Targeting Test | N/A |
| North Carolina | No | Generally No | Restricted | Broad | N/A |
| Michigan | No | Conditional | With Disclosures | Targeting Test | N/A |
| New Jersey | No | Conditional | With Disclosures | Targeting Test | N/A |
| Virginia | No | Conditional | With Disclosures | Targeting Test | N/A |
| Washington | No | Conditional | With Disclosures | Targeting Test | N/A |
| Arizona | No | Conditional | With Disclosures | Targeting Test | N/A |
| Massachusetts | State RIAs Only | Conditional | With Disclosures | Targeting Test | $125 |
Note: This matrix represents general requirements as of December 2024. State rules change frequently and specific situations may trigger additional requirements. Federal covered advisers (SEC-registered) are generally exempt from state filing requirements under NSMIA but must still comply with substantive content standards.
State Filing Requirements and Procedures
For state-registered investment advisers and broker-dealers, advertising filing requirements vary by state. Understanding the specific procedures is essential to avoid violations.
When Filing is Required
State filing requirements are typically triggered when:
- The adviser is registered (or required to be registered) in that state
- The advertising is distributed to residents of that state
- The advertising contains performance claims, testimonials, or other regulated content
- The adviser maintains a place of business in the state
Pre-Use Filing
- Submit advertisement to state securities division
- Include all disclosures and substantiation
- Pay applicable filing fee
- Wait for approval or automatic effectiveness
- States: FL, MA, TX (state RIAs only)
Post-Use Filing
- File copy of advertisement with state
- Maintain records of filing date
- Include all required disclosures
- Some states require this for certain content
- Varies by state and content type
Recordkeeping Only
- No affirmative filing requirement
- Must maintain for state examination
- Include substantiation documentation
- Make available upon regulator request
- Most states for federal covered advisers
State Filing Procedures
Florida Advertising Filing
Florida requires state-registered investment advisers to file advertisements containing performance data or testimonials:
- Form: File via IARD system or direct submission to Florida Office of Financial Regulation
- Fee: $50 per filing
- Timing: At least 10 days before first use
- Substantiation: Must include documentation supporting all performance claims
- Effectiveness: Deemed effective if no objection within 10 business days
Massachusetts Advertising Filing
Massachusetts maintains filing requirements for state-registered advisers:
- Form: Submit via IARD system
- Fee: $125 per filing
- Timing: Before first use
- Content Restrictions: Strict limitations on testimonials and performance claims
- Review Period: 7 business days for automatic effectiveness
Texas Advertising Filing
Texas requires state-registered advisers to file certain advertisements:
- Form: File via state portal or IARD
- Fee: $100 per filing
- Timing: Before first use for performance advertising
- Exemptions: Federal covered advisers generally exempt
IARD Filing System
Many states accept advertising filings through the Investment Adviser Registration Depository (IARD) system. This provides a centralized portal for multi-state filings, though each state's substantive requirements must still be met. Not all states participate in IARD advertising filing, requiring separate submissions to state securities divisions.
Performance Claims Restrictions
State securities regulators impose specific restrictions on how investment performance can be presented in advertising. These restrictions often exceed federal requirements.
Prohibited Performance Representations
Specific Returns Without Context
Most states prohibit statements like "Our clients made 40% last year" without comprehensive disclosure:
- Must show net returns after all fees
- Must include multiple time periods (not just best period)
- Must disclose the number of clients/accounts included
- Must explain whether all accounts are included or selection criteria
- Must include appropriate benchmark comparison
The "Cherry-Picking" Violation
One of the most common state enforcement actions involves advisers showing performance from only their best-performing accounts or most favorable time periods. State regulators view this as inherently misleading even if technically accurate. The rule: if you show any performance, you must show all similar performance or clearly disclose selection criteria.
Model and Hypothetical Performance
States are particularly restrictive regarding non-actual performance:
- Model Performance: Must be clearly labeled as hypothetical
- Backtested Results: Many states prohibit entirely or require extensive disclosures
- Simulated Trading: Must disclose that actual results may differ materially
- AI/Algorithm Claims: Cannot imply future performance based on historical backtests
Required Performance Disclosures
When presenting actual performance, state rules typically require:
| Disclosure Element | Requirement | Example Language |
|---|---|---|
| Past Performance Disclaimer | Prominent statement | "Past performance is not indicative of future results" |
| Net of Fees | Show after fees or disclose impact | "Performance shown net of advisory fees of 1.5% annually" |
| Time Periods | 1, 5, 10 years or since inception | "Returns for periods ending 12/31/2024: 1yr: 15%, 5yr: 10%, Since inception (1/1/2018): 12%" |
| Benchmark Comparison | If comparing to index | "Compared to S&P 500 Total Return, an unmanaged index that does not reflect fees or expenses" |
| Calculation Method | How returns were computed | "Time-weighted returns including reinvestment of dividends" |
| Material Conditions | Factors affecting performance | "Performance during period of declining interest rates; results may differ in other market conditions" |
| Account Selection | Which accounts included | "Composite of all accounts using XYZ strategy with at least $100,000 and active for full period" |
State-Specific Performance Restrictions
Florida Performance Rules
- Prohibits performance advertising that does not include a prominent statement that past performance does not guarantee future results
- Requires disclosure of all material facts necessary to make performance claims not misleading
- Prohibits showing gross performance without equally prominent net performance
- Extensive substantiation requirements during examinations
California Performance Rules
- Follows NASAA model rules closely
- Requires substantiation for all performance claims
- Prohibits comparisons to inappropriate benchmarks
- Aggressive enforcement during examinations
Texas Performance Rules
- State-registered advisers subject to strict performance advertising rules
- Federal covered advisers generally follow SEC standards
- Prohibits misleading implications about future performance
- Requires comprehensive disclosure of calculation methodologies
Testimonial Prohibitions and Restrictions
Testimonials represent one of the most significant divergences between federal and state advertising rules. While the SEC's Marketing Rule now permits testimonials with appropriate disclosures, many states maintain stricter restrictions.
State Approaches to Testimonials
Complete Prohibition States
Several states maintain near-complete prohibitions on testimonials by investment advisers:
- Florida: Generally prohibits testimonials by state-registered advisers
- North Carolina: Strict restrictions on testimonial use
- Alabama: Prohibits testimonials that could be misleading
Federal Covered Adviser Testimonial Trap
Federal covered advisers (SEC-registered) can use testimonials under the SEC Marketing Rule with appropriate disclosures. However, if they have clients in states that prohibit testimonials for state-registered advisers, they may face enforcement risk if state regulators view their testimonials as violating state anti-fraud provisions. This creates a compliance dilemma for multi-state platforms.
Conditional Permission States
Most states permit testimonials if they comply with specific requirements:
- Disclosure of whether the person is a current client
- Disclosure of any compensation provided
- Statement that the testimonial may not be representative of other clients' experiences
- Clear disclaimer that past performance does not guarantee future results
- No implication that the testimonial is a guarantee of future performance
What Constitutes a Testimonial Under State Law
State regulators broadly interpret "testimonial" to include:
- Client statements about the adviser's services
- Client endorsements of the adviser
- Client reviews on third-party platforms (Google, Yelp, etc.)
- Social media comments by clients that the adviser shares or endorses
- Video or audio recordings of client experiences
- Statistical presentations of client satisfaction surveys
Third-Party Review Platform Challenges
Many trading platforms face enforcement issues related to third-party reviews. While a spontaneous review on Google is not itself problematic, these situations create liability:
- Soliciting positive reviews from clients
- Featuring selected reviews on your website
- Responding to reviews in a way that adopts their content
- Compensating clients for positive reviews
- Selectively suppressing negative reviews while promoting positive ones
Required Testimonial Disclosures by State
| State | Testimonials Permitted | Required Disclosures |
|---|---|---|
| California | Yes, with disclosures | Client status, compensation, non-representative statement, past performance disclaimer |
| New York | Yes, with disclosures | Same as SEC Marketing Rule requirements |
| Texas | Yes, with disclosures (state RIAs) | Comprehensive disclosures matching SEC standards |
| Florida | Generally no (state RIAs) | Prohibited for state-registered advisers in most cases |
| Illinois | Yes, with disclosures | Client status, compensation, representative nature disclaimer |
| Massachusetts | Yes, with strict disclosures | Extensive disclosure requirements including fee impact statements |
| Pennsylvania | Yes, with disclosures | Follow NASAA model rule disclosures |
Social Media Testimonial Compliance
Social media creates particular testimonial challenges under state law:
- Client Comments: Comments by clients on your social media posts may constitute testimonials if you moderate the page
- Shares and Retweets: Sharing a client's positive post about your service may constitute adoption of a testimonial
- "Likes" and Reactions: Some state regulators view liking a client testimonial as implicit endorsement
- Disclosure Challenges: Character limits on platforms like Twitter make full testimonial disclosures difficult
Internet Advertising Jurisdiction
Internet advertising creates complex jurisdictional questions under state securities laws. When does a website, social media post, or email campaign trigger state jurisdiction and filing requirements?
Jurisdictional Tests Applied by States
The "Targeting" Test
Most states apply a targeting test: jurisdiction exists if advertising is specifically directed to state residents. Factors indicating targeting include:
- Advertising on state-specific media outlets or websites
- Geographic targeting in digital advertising platforms
- State-specific pricing or offerings
- References to state-specific factors
- Use of state-specific top-level domains
- Physical presence or offices in the state
The "Access" Test
A minority of states take a broader view: jurisdiction exists if advertising is accessible to state residents, regardless of targeting. This creates significant compliance burdens for internet-based platforms.
Safe Harbor: Negative Response Disclaimers
Many states recognize a safe harbor for internet advertising if the website includes prominent disclaimers such as:
- "We do not accept clients from [State] unless registered in that state"
- "Advisory services only available to residents of states where we are registered"
- Geoblocking technology preventing residents of certain states from accessing services
- Requiring state of residence before providing any substantive information
However, this safe harbor breaks down if you actually accept clients from those states or take affirmative steps to solicit them.
Internet Advertising Compliance Strategies
Strategy 1: Nationwide Registration
For platforms operating at scale, the cleanest approach is to register in all states where you might reasonably acquire clients:
- Pros: Eliminates jurisdictional uncertainty, allows unrestricted advertising
- Cons: Expensive (registration and renewal fees), ongoing compliance burden
- Best for: Platforms with significant AUM or revenue justifying compliance costs
Strategy 2: Geographic Restrictions
Limit advertising and client acquisition to specific states:
- Pros: Reduces registration requirements and compliance costs
- Cons: Limits growth, requires technology to enforce restrictions
- Best for: Early-stage platforms targeting specific markets
Strategy 3: Federal Registration
Qualify for SEC registration to bypass state advertising filing requirements:
- Threshold: $110 million AUM for SEC registration eligibility
- Pros: Preempts state advertising filing requirements under NSMIA
- Cons: Still subject to state anti-fraud provisions, higher SEC compliance standards
- Best for: Platforms with sufficient AUM to qualify
Multi-State Internet Advertising Checklist
Pre-Launch Internet Advertising Compliance
- ☐ Registration Analysis: Identify all states where you are registered or required to be registered
- ☐ Jurisdictional Triggers: Analyze advertising for state-specific targeting elements
- ☐ Geographic Disclaimers: Include clear statements about states where services are available
- ☐ Geoblocking Technology: Implement technology to restrict access from non-registered states if using geographic restriction strategy
- ☐ State-Specific Disclosures: Ensure advertising meets the most restrictive state requirements where you operate
- ☐ Performance Claims Review: Verify all performance claims meet state substantiation requirements
- ☐ Testimonial Compliance: Confirm testimonials are permitted in all relevant states or remove them
- ☐ Filing Requirements: Complete any required state filings before advertising launch
- ☐ Recordkeeping Systems: Implement systems to capture and retain all advertising materials
- ☐ Monitoring Process: Establish procedures for ongoing compliance review of advertising
Social Media Multi-State Compliance Issues
Social media advertising presents the most acute multi-state compliance challenges because content simultaneously reaches residents of all 50 states with a single post.
The Multi-State Social Media Dilemma
A single tweet, Instagram post, or TikTok video containing performance claims can simultaneously:
- Comply with SEC Marketing Rule requirements (if you're federal covered)
- Violate testimonial prohibitions in Florida or North Carolina
- Trigger filing requirements in Massachusetts for state-registered advisers
- Violate performance advertising substantiation requirements in multiple states
- Create jurisdiction in states where you're not registered
The Coordinated State Sweep Risk
In 2023, NASAA coordinated enforcement actions across 29 states targeting social media advertising by investment advisers. Many platforms faced simultaneous examinations and enforcement actions from multiple states for the same advertising content. Penalties were assessed on a per-state basis, turning a single compliance failure into hundreds of thousands in fines.
Social Media Platform-Specific State Risks
Twitter/X Compliance
Twitter's character limits create particular state compliance challenges:
- Disclosure Limitations: Cannot fit comprehensive state-required disclosures in 280 characters
- Thread Strategy: Use threads with disclosures in follow-up tweets (risks: users may not see full thread)
- Link to Disclosures: Link to website with full disclosures (risks: some states require disclosures in the ad itself)
- Safest Approach: Avoid performance claims and testimonials entirely on Twitter
Instagram/TikTok Compliance
Video and image platforms create disclosure integration challenges:
- Visual Content: States require disclosures to be prominent and readable
- Audio Disclosures: Unclear whether verbal disclosures satisfy written disclosure requirements
- Story/Reel Format: Ephemeral content still requires compliance and recordkeeping
- Caption Limitations: State-required disclosures may not fit in visible caption space
LinkedIn Compliance
Professional networking creates different state issues:
- Implied Recommendations: Sharing articles about securities may constitute advice in some states
- Profile Content: Performance claims in profile summaries must meet state standards
- Comment Adoption: Engaging with comments about performance may constitute adoption
- Sponsored Content: Must meet paid advertising disclosure requirements
Multi-State Social Media Compliance Framework
The "Lowest Common Denominator" Approach
The safest multi-state social media strategy is to comply with the most restrictive state requirements across all states where you operate. This means:
- If any state where you're registered prohibits testimonials, don't use them anywhere
- Meet the most comprehensive performance disclosure requirements in all posts
- Apply the strictest substantiation standards to all claims
- Avoid performance advertising on character-limited platforms where full disclosures are impossible
Blue Sky Compliance Integration
Performance advertising compliance must be integrated with broader blue sky law compliance. State securities laws (blue sky laws) govern not just advertising but also registration, exemptions, and substantive business practices.
Notice Filing Requirements
Federal covered advisers who rely on preemption for advertising filing must still comply with notice filing requirements:
- Form ADV Filing: File notice with state securities regulators via IARD
- Fee Payment: Pay state notice filing fees (typically $100-$350 per state)
- Annual Renewal: Renew notice filings annually
- Advertising Retention: Maintain advertising materials for state examination even without filing requirement
De Minimis Exemptions
States provide limited exemptions from registration for advisers with minimal in-state presence:
- Threshold: Typically fewer than 6 clients in the state within 12 months
- Advertising Restriction: Cannot generally advertise to state residents while relying on de minimis exemption
- Office Prohibition: Cannot maintain a place of business in the state
- Compliance Risk: Internet advertising may disqualify you from claiming de minimis status
The De Minimis Trap in Digital Advertising
Many advisers attempt to avoid state registration by limiting clients per state to below the de minimis threshold. However, internet advertising targeted to a state (including social media accessible to state residents) can disqualify you from the exemption even if you have no clients there yet. This creates a catch-22: you can't advertise to get clients without registration, but you need clients to justify the registration cost.
Integration with Broker-Dealer Blue Sky Requirements
Platforms that operate as both investment advisers and broker-dealers face layered compliance:
- Dual Registration: Must comply with both adviser advertising rules and FINRA communications standards
- Conflict Disclosures: Must disclose when wearing both hats in advertising
- Separate Review: Advertising may require both RIA compliance review and BD principal approval
- Most Restrictive Standard: Must meet the stricter of BD or RIA requirements
State Enforcement Actions on Performance Advertising
Examining recent state enforcement actions provides critical guidance on compliance priorities and common violations.
Massachusetts Securities Division v. ABC Capital Management (2023)
The Massachusetts Securities Division charged a state-registered investment adviser with advertising "average returns of 25% annually" without disclosing the time period, whether returns were net of fees, or which accounts were included. The adviser also failed to maintain adequate substantiation for the claims.
Key Lesson: Even if performance claims are accurate, failure to maintain comprehensive substantiation and provide context makes them misleading under state law. Massachusetts imposed both monetary penalties and required comprehensive advertising review procedures.
Multi-State Coordinated Action v. XYZ Trading Platform (2024)
Twelve state securities regulators coordinated enforcement against a trading platform that used customer testimonials on its website and social media without required disclosures. The platform was federal covered but states alleged the testimonials violated state anti-fraud provisions. Performance claims were also found to lack required substantiation.
Key Lesson: Federal covered adviser status does not provide complete immunity from state action. States retain anti-fraud authority and will coordinate to multiply enforcement impact. Per-state penalties turned a single compliance failure into a massive settlement.
Florida OFR v. Digital Wealth Advisors (2023)
Florida charged a state-registered adviser with using client testimonials in violation of Florida's prohibition. The adviser argued that the SEC Marketing Rule permitted the testimonials, but Florida maintained that state-registered advisers remain subject to state prohibitions.
Key Lesson: State-registered advisers cannot rely on federal rules that are more permissive than state law. Florida's testimonial prohibition remains in effect for advisers under its jurisdiction despite SEC rule changes.
Texas State Securities Board v. Robo-Advisory Platform (2024)
Texas charged a robo-advisory platform with advertising that its "AI-powered algorithm beats the market 85% of the time" without adequate substantiation or disclosure that the performance was backtested rather than actual. The platform also failed to disclose that backtesting results often do not reflect actual trading due to implementation costs and market impact.
Key Lesson: Algorithmic and AI performance claims are subject to the same substantiation requirements as traditional performance advertising. Backtested or simulated results must be clearly labeled as hypothetical, and many states require disclosure that such results are inherently limited.
Common Enforcement Triggers
State enforcement actions are commonly triggered by:
- Customer Complaints: Investor complaints about misleading advertising
- Routine Examinations: Discovery during periodic state examinations
- Coordinated Sweeps: NASAA-coordinated reviews of social media and internet advertising
- Cross-State Referrals: One state identifies an issue and refers to other states where the adviser operates
- Media Coverage: News articles or social media attention drawing regulatory focus
Pre-Approval Processes and Compliance Workflows
Effective multi-state performance advertising compliance requires robust pre-approval processes, particularly for platforms creating content at scale.
Internal Pre-Approval Framework
Content Classification System
Implement a tiered classification system for advertising content:
| Tier | Content Type | Review Requirement | Approval Authority |
|---|---|---|---|
| 1 - Low Risk | General platform features, educational content without specific recommendations | Marketing team review | Marketing manager |
| 2 - Medium Risk | Market commentary, strategy explanations, general investment concepts | Compliance review | Compliance officer |
| 3 - High Risk | Performance claims, testimonials, comparisons to competitors | Legal and compliance review | CCO + Legal counsel |
| 4 - Prohibited | Specific securities recommendations, guaranteed returns, unsubstantiated claims | Not permitted | N/A - Content blocked |
Multi-State Review Process
For platforms operating in multiple states, the pre-approval process should include:
- Content Submission: Marketing team submits advertising materials via compliance platform
- State Identification: Identify all states where advertising will be distributed or accessible
- Requirements Matrix: Check state-specific requirements for identified jurisdictions
- Substantiation Review: Verify all claims are substantiated with appropriate documentation
- Disclosure Addition: Add all required disclosures for most restrictive state
- Filing Determination: Determine if any states require pre-use or post-use filing
- Compliance Approval: Obtain approval from compliance officer or CCO
- Filing Execution: Submit required state filings and pay fees
- Launch Authorization: Authorize content for use after approvals obtained
- Recordkeeping: Archive approved content and all review documentation
Technology Solutions for Multi-State Compliance
Compliance Management Platforms
Consider implementing specialized software for advertising compliance:
- Automated State Requirement Checking: Systems that flag state-specific requirements based on distribution
- Workflow Management: Automated routing to appropriate reviewers based on content risk
- Filing Integration: Direct integration with IARD or state filing portals
- Archive Management: Automated retention of advertising materials for required periods
- Audit Trail: Complete documentation of review and approval process
Social Media Monitoring Tools
For platforms with active social media presence:
- Pre-Posting Review: Tools that require compliance approval before posts go live
- Keyword Flagging: Automatic flagging of performance claims, testimonials, or prohibited content
- Comment Moderation: Tools to monitor and moderate user comments that might create testimonial issues
- Archive Compliance: Automatic archiving of all posts including deleted content
- Platform Integration: Integration with Twitter, LinkedIn, Instagram, TikTok, etc.
Performance Advertising Pre-Launch Checklist
- ☐ State Registration Review: Confirm registration or notice filing status in all relevant states
- ☐ Content Classification: Classify advertising content by risk tier
- ☐ Performance Substantiation: Gather and document all data supporting performance claims
- ☐ Calculation Verification: Verify performance calculations using required methodology (time-weighted returns, net of fees)
- ☐ Time Period Compliance: Ensure all required time periods shown (1, 5, 10 years or since inception)
- ☐ Benchmark Appropriateness: Verify benchmarks are appropriate and include required disclosures
- ☐ Testimonial Review: Confirm testimonials are permitted in all relevant states or remove
- ☐ Disclosure Integration: Add all state-required disclosures to advertising materials
- ☐ Filing Requirements: Complete all required state filings before use
- ☐ Compliance Approval: Obtain written approval from CCO or compliance officer
- ☐ Recordkeeping Setup: Ensure advertising will be captured by archiving system
- ☐ Review Schedule: Establish schedule for periodic review and update of advertising materials
Ongoing Monitoring and Updates
Performance advertising compliance is not one-time; it requires ongoing monitoring:
- Quarterly Performance Updates: Update all performance claims to current periods
- Material Change Review: Review advertising when market conditions materially change
- Regulatory Update Monitoring: Track state rule changes and update advertising accordingly
- Examination Response: Review and update advertising based on examination findings
- Annual Comprehensive Review: Conduct annual review of all active advertising materials
Comprehensive State Requirement Matrix
The following matrix provides a comprehensive reference for state-specific performance advertising requirements across major jurisdictions.
| State | Registration Type | Filing Required | Performance Claims Permitted | Testimonials Permitted | Pre-Approval Timing | Key Restrictions |
|---|---|---|---|---|---|---|
| California | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Must substantiate all claims; follows NASAA model closely |
| New York | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Aggressive examination of substantiation; detailed recordkeeping |
| Texas | State RIA / Federal Notice | Yes (State RIAs only) | Yes, with full disclosure | Yes, with disclosure | Before first use | $100 filing fee; federal covered exempt from filing |
| Florida | State RIA / Federal Notice | Yes (State RIAs only) | Restricted | Generally prohibited | 10 days before use | $50 filing fee; strict testimonial prohibition for state RIAs |
| Illinois | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Follows NASAA model; comprehensive substantiation required |
| Pennsylvania | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | NASAA model rules; strong enforcement of substantiation |
| Ohio | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Follows NASAA standards |
| Georgia | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | NASAA model rules apply |
| North Carolina | State RIA / Federal Notice | No (record retention) | Restricted | Heavily restricted | N/A | Among most restrictive states on testimonials |
| Michigan | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | NASAA model rules |
| Massachusetts | State RIA / Federal Notice | Yes (State RIAs only) | Yes, with extensive disclosure | Yes, with strict disclosure | Before first use | $125 filing fee; comprehensive disclosure requirements |
| Washington | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Follows NASAA model |
| Arizona | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | NASAA standards apply |
| Tennessee | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | NASAA model rules |
| Colorado | State RIA / Federal Notice | No (record retention) | Yes, with full disclosure | Yes, with disclosure | N/A | Follows NASAA framework |
Note: This matrix represents general requirements and is current as of December 2024. State rules change frequently. Federal covered advisers (SEC-registered) are generally exempt from state filing requirements under NSMIA but remain subject to state anti-fraud provisions. Consult with legal counsel before relying on this information for specific compliance decisions.
Performance Advertising Filing Checklist
State Filing Preparation Checklist
- ☐ Identify Filing States: Determine which states require filing based on registration status and distribution
- ☐ Prepare Advertisement: Finalize advertising materials with all required disclosures
- ☐ Gather Substantiation: Compile complete documentation supporting all performance claims
- ☐ Performance Calculations: Document calculation methodologies and source data
- ☐ Account Listings: Prepare lists of accounts included in performance composites
- ☐ Time Period Documentation: Document all time periods shown and data sources
- ☐ Benchmark Documentation: Document benchmark selections and appropriateness
- ☐ Fee Disclosure: Document fee impact on performance (gross vs net)
- ☐ Filing Forms: Complete state-specific filing forms or IARD submissions
- ☐ Pay Filing Fees: Submit required filing fees for each state
- ☐ Await Approval: Track effectiveness dates for each state filing
- ☐ Address Objections: Respond to any state regulator comments or objections
- ☐ Document Approval: Maintain records of approval or deemed effective dates
- ☐ Schedule Review: Calendar periodic review and refiling as required
Jurisdiction Trigger Analysis
Understanding what triggers state jurisdiction over your advertising is critical to determining compliance obligations.
Primary Jurisdiction Triggers
1. Place of Business
Maintaining an office or place of business in a state creates clear jurisdiction:
- Physical office locations
- Home offices of registered representatives
- Temporary locations for client meetings
- Virtual offices may create jurisdiction depending on state interpretation
2. Client Presence
Having clients resident in a state typically creates jurisdiction:
- Current advisory clients domiciled in the state
- Former clients (for some retention periods)
- Number of clients may determine whether de minimis exemption applies
3. Targeted Advertising
Advertising specifically directed at state residents creates jurisdiction:
- Geographic targeting in digital advertising platforms
- Advertising in state-specific media
- State-specific offers or pricing
- References to state locations or events
- Presence at state conferences or events
4. General Accessibility
Some states assert jurisdiction based on mere accessibility:
- Website accessible to state residents (minority view)
- Social media accounts viewable in the state
- National advertising campaigns that reach the state
Avoiding Jurisdiction: Safe Harbor Practices
- Geographic Disclaimers: "Services only available in states where we are registered or exempt"
- Negative Response: "We do not accept clients from [State X] at this time"
- Geo-Blocking: Technology preventing access from certain states
- Registration Verification: Require state of residence before providing substantive information
- No Solicitation: Do not affirmatively solicit clients from non-registered states
- Decline Business: Actually refuse clients from non-registered states
Multi-State Jurisdiction Scenarios
| Scenario | Jurisdiction Likely? | Analysis |
|---|---|---|
| Website accessible nationwide with disclaimer stating services only in registered states | Maybe | Safe harbor if you actually enforce geographic restrictions; problematic if you accept clients from disclaimed states |
| Social media advertising with targeting excluded for certain states | Unlikely | If genuinely geo-targeted to exclude states, likely no jurisdiction; must maintain evidence of exclusion |
| National advertising campaign on CNBC or Wall Street Journal | Yes (all states) | National media creates nationwide jurisdiction absent effective disclaimers |
| One client in a state, website accessible | Yes | Client presence creates jurisdiction; advertising compounds exposure |
| No clients, no office, but advertising mentions state city | Likely | State-specific reference suggests targeting creating jurisdiction |
| LinkedIn profile visible in state, no active solicitation | Maybe | Professional profile less likely to trigger than active advertising; depends on content |
Best Practices and Recommendations
Multi-State Performance Advertising Best Practices
- Comply with Most Restrictive: Design advertising to meet the strictest state requirements among all states where you operate
- Federal Registration Priority: If eligible, pursue SEC registration to gain NSMIA preemption of state filing requirements
- Comprehensive Substantiation: Maintain detailed documentation for all performance claims exceeding state requirements
- Avoid Testimonials in Multi-State Context: Unless certain all relevant states permit, avoid testimonials to eliminate compliance risk
- Social Media Caution: Limit social media performance claims to what can be fully disclosed within platform constraints
- Pre-Approval Workflows: Implement robust internal review before any performance advertising goes live
- Technology Solutions: Use compliance software to manage multi-state requirements and archiving
- Periodic Review: Update performance advertising quarterly and conduct annual comprehensive reviews
- State Rule Monitoring: Track state rule changes through NASAA and state securities division alerts
- Legal Counsel: Engage experienced securities counsel for multi-state advertising strategies