Overview
Notion has become the go-to all-in-one workspace for notes, documents, wikis, and project management. Our analysis reveals a mixed picture: good data export options and ownership clarity, but significant concerns around AI feature data usage and workspace admin access rights. The platform's flexibility comes with complex permission structures that users should understand.
Key Concerns
- AI Data Processing: Notion AI features may process your content to provide suggestions, summaries, and other AI-powered features.
- Workspace Admin Access: Team workspace admins can access all pages, even those marked as "private" within the workspace.
- Content License: Notion takes a broad license to your content for operating and improving the service.
- Third-Party Integrations: Connected apps and integrations can access workspace data with permissions that may exceed user expectations.
- Subscription Downgrade: Losing team features when downgrading can limit access to certain content structures.
Positive Aspects
- Full Data Export: Users can export all their content in Markdown, CSV, or HTML formats.
- Data Ownership Clarity: Notion clearly states users own their content and data.
- Generous Free Tier: Personal use includes substantial free features without major limitations.
- Granular Sharing: Flexible permission controls for sharing individual pages or databases.
- Transparent Pricing: Clear pricing structure without hidden fees or surprise charges.
Data Collection Summary
Notion collects all content you create including pages, databases, comments, and attachments. Usage analytics track how you interact with the platform. For AI features, content is processed to generate responses. Notion states it does not sell user data but uses it for service improvement and personalization. Enterprise plans offer additional data residency and compliance options.