Generate a professional vehicle bill of sale for private auto sales. Document the sale of cars, trucks, motorcycles, boats, and RVs with proper odometer disclosure, title transfer, warranty terms, and notary acknowledgment.
I built this vehicle bill of sale generator to help individuals document private vehicle sales with a properly structured legal document. Whether you are selling a car, truck, motorcycle, boat, or RV, a well-drafted bill of sale protects both the buyer and seller by creating a clear record of the transaction terms, vehicle condition, and transfer of ownership. This generator produces a comprehensive bill of sale that complies with federal odometer disclosure requirements and includes the essential provisions that DMVs across all fifty states expect to see when processing title transfers.
Every field updates the live preview instantly, so you can see exactly how your choices affect the final document. The generator includes conditional sections for trade-in descriptions, deposit amounts, warranty terms, known defects, and a notary acknowledgment block. The odometer disclosure statement follows the requirements of the federal Truth in Mileage Act, and the title and lien disclosure section addresses both clear titles and salvage or rebuilt title situations.
While not every state legally requires a bill of sale, it is strongly recommended. A bill of sale serves as proof of the transaction, documents the purchase price for tax purposes, records the odometer reading, and protects both parties in future disputes. Many states require one to register and title a vehicle in the new owner's name.
When a vehicle is sold "as-is," the seller makes no warranties about the vehicle's condition, fitness, or merchantability. The buyer assumes all risk for existing or future problems. Most private party sales are conducted as-is, which is why buyers should always have the vehicle independently inspected before purchasing.
No. A vehicle title is the official government-issued document establishing legal ownership. A bill of sale records the transaction terms between buyer and seller. When selling a vehicle, the seller must sign over the title and provide a bill of sale. The buyer uses both documents to register the vehicle and obtain a new title at the DMV.
Notarization requirements vary by state. States like Louisiana, Maryland, Montana, Nebraska, and West Virginia require notarization. Even where not required, notarization adds authenticity and helps prevent fraud. A notary verifies signer identity and witnesses signatures, making the document harder to challenge in court.
Federal law (Truth in Mileage Act) requires the seller to provide a written odometer disclosure statement certifying whether the reading is accurate, whether the odometer has exceeded its mechanical limits, or whether the actual mileage is unknown. Providing a false statement is a federal crime. Vehicles over 20 model years old and those over 16,000 lbs GVWR are exempt.
A comprehensive bill of sale should include: full legal names and addresses of buyer and seller, date of sale, complete vehicle description (year, make, model, color, VIN, body style), odometer reading with disclosure, sale price and payment method, vehicle condition (as-is or warranty), title status, known defects disclosure, and signatures of both parties.
Requirements for vehicle bills of sale vary significantly from state to state. Some states provide their own official bill of sale forms that must be used, while others accept any written document containing the required information. Most states require the bill of sale to include the vehicle identification number (VIN), sale price, date of sale, and signatures of both parties. Several states require the seller's and buyer's driver's license numbers. States like California, New York, and Florida have additional specific requirements related to smog certifications, damage disclosures, or sales tax documentation. Always check with your local DMV for state-specific requirements in addition to using this generator.