Generate a professional employment offer letter for new hires. Includes position details, compensation and benefits, equity grants, at-will terms, confidentiality and IP assignment, background check contingencies, and dual signature blocks for employer and candidate acceptance.
I built this employment offer letter generator to help companies of all sizes produce professional, legally sound offer letters for new hires. Whether you are a startup making your first hire or an established company streamlining your HR processes, a well-drafted offer letter sets clear expectations, protects both the employer and the employee, and establishes a professional foundation for the employment relationship.
This generator produces a comprehensive offer letter that covers all essential elements: company and candidate identification, position details including title, department, and reporting structure, detailed compensation terms with base salary, bonus structure, and equity grants, a full benefits overview, work schedule and location specifications, at-will employment disclaimers, confidentiality and intellectual property assignment obligations, non-compete and non-solicitation references, background check contingencies, and formal acceptance blocks with signature lines.
Every field updates the live preview instantly, so you can see exactly how your letter will look before downloading. The generator includes conditional sections that appear only when relevant, such as equity compensation details when stock options are offered, or relocation assistance when applicable. Whether you are extending an offer for an entry-level position or an executive role, this tool generates a professional document that satisfies legal requirements and reflects well on your organization.
Key features include: conditional bonus and equity sections, FLSA exempt/non-exempt classification, configurable PTO policies, comprehensive benefit listings, customizable contingencies, at-will employment disclaimers, governing law selection, and dual signature blocks for both the hiring manager and the accepting candidate.
A comprehensive employment offer letter should include the job title, department, reporting structure, start date, compensation details, equity or stock options if applicable, benefits overview, employment classification, work schedule and location, at-will employment disclaimer, confidentiality obligations, contingencies such as background checks, and an acceptance deadline with signature blocks.
An employment offer letter is generally not a binding employment contract but rather a summary of proposed terms. However, certain provisions can create enforceable obligations, particularly compensation terms and signing bonuses with repayment clauses. Including an at-will disclaimer is critical to preserve the employer's flexibility.
At-will employment means either the employer or employee can terminate the relationship at any time, with or without cause. Most U.S. states presume at-will employment unless a written contract states otherwise. Including this disclaimer in the offer letter prevents it from being interpreted as a guarantee of continued employment.
Under the FLSA, exempt employees are not entitled to overtime pay and are typically paid a fixed salary. Non-exempt employees are entitled to overtime pay at 1.5 times their regular rate for hours worked beyond 40 per week. Correctly classifying employees in the offer letter is essential to avoid wage and hour violations.
Non-compete and non-solicitation clauses can be referenced in an offer letter but are typically executed as separate agreements. Many states restrict or ban non-competes, including California. The offer letter should mention that the employee will be required to sign such agreements as a condition of employment.
Most offer letters provide between five and ten business days for acceptance. Executive-level positions or complex compensation packages may allow two to three weeks. Setting a clear expiration date protects the employer and allows the company to move to alternative candidates if needed.