- Provide information on how customers can contact you with any questions or concerns about the changes. This could include an email address or phone number.
Hello [customer name],
- Added a section on how we collect and use personal data in connection with our new product line
- Clarified our policies on data retention and deletion
- Updated our cookie consent language to reflect changes in the law
- Added a section on how we protect personal data from unauthorized access or misuse
We encourage you to review the updated policy to learn more about these changes and how they may affect you.
If you have any questions or concerns about the updates, please don’t hesitate to contact us. We value your privacy and are committed to protecting your personal data.
Thank you for choosing [business name]!
Sincerely, [Your name]
Example 1: New product or service
“We have recently introduced a new product line that involves the collection of personal data. This data may include your name, email address, and purchase history. We use this data to improve the functionality of our product and to send you marketing materials. If you do not wish to have your data collected in connection with the use of this product, please contact us at [email address]. You can also opt out of receiving marketing materials by following the unsubscribe instructions in our emails.”
Example 2: Clarifying data retention and deletion policies
“We retain personal data for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once the data is no longer needed, we will delete it in a secure manner. If you would like to request the deletion of your personal data, please contact us at [email address]. Please note that we may need to retain certain data for legal or internal business purposes.”
Example 3: Updating cookie consent language
Example 4: Protecting personal data from unauthorized access or misuse
“We take reasonable steps to protect your personal data from unauthorized access or misuse. This includes implementing appropriate technical and organizational measures, such as encrypting personal data and limiting access to authorized personnel only. In the event of a data breach, we will notify affected individuals and relevant authorities as required by law.”