Overview
Trello is a popular visual kanban board tool now owned by Atlassian. Our analysis reveals that while Trello offers an intuitive interface for project management, being part of the Atlassian ecosystem means your data is subject to broader enterprise data practices. Board visibility settings, Power-Up integrations, and workspace admin controls all affect your privacy.
Key Concerns
- Atlassian Data Practices: As an Atlassian product, data is governed by Atlassian's broader privacy policy and may be shared across their product suite.
- Power-Up Data Access: Third-party Power-Ups can access board data, with permissions that may not be clearly understood by users.
- Workspace Admin Access: Enterprise workspace admins have extensive access to all boards and can export data.
- Public Board Risks: Public boards are indexed by search engines and accessible to anyone with the link.
- Limited Free Tier: Recent changes have restricted free tier features, pushing users toward paid plans.
- AI Features: Atlassian Intelligence features may process board content for suggestions and automation.
Positive Aspects
- Data Export: Users can export board data in JSON format for backup or migration.
- Granular Permissions: Board-level visibility controls allow private, workspace, or public settings.
- Established Platform: Long-standing service with stable infrastructure and clear update history.
- Integration Ecosystem: Extensive Power-Up marketplace with defined permission scopes.
Data Collection Summary
Trello collects all board content including cards, lists, comments, attachments, and activity logs. As part of Atlassian, usage data is collected across their product suite. Power-Ups may access and store board data on third-party servers. Analytics track user behavior, collaboration patterns, and feature usage. Enterprise plans offer additional compliance and data residency options.