Project management platforms store your team's workflows, documents, and strategic plans. We analyzed the terms of service from leading tools to help you understand data ownership, workspace permissions, and export rights.
Project management tools have become central to how teams organize work, track progress, and store critical business information. These platforms hold sensitive project data, client information, internal communications, and intellectual property. Understanding the terms governing data ownership, admin access rights, export capabilities, and what happens when you cancel your subscription is essential for both individuals and organizations.
| Platform | Score | Grade | Data Export | Free Tier |
|---|---|---|---|---|
| Monday.com Best in Category | 65 | B- | Excel export | Limited free |
| Trello | 58 | C+ | JSON export | Limited free |
| Asana | 52 | C | CSV/JSON | Basic free |
| Notion Lowest in Category | 45 | C- | Full export | Generous free |
Work OS with extensive customization. Complex pricing tiers and admin access policies create concerns. Best in Category.
Read Full Review →Visual kanban boards owned by Atlassian. Integration with broader Atlassian ecosystem affects data practices.
Read Full Review →Popular task management platform. Admin controls extensive, with AI features processing project data.
Read Full Review →Flexible workspace combining notes, databases, and wikis. Good export options but AI features raise data processing concerns. Lowest in Category.
Read Full Review →Our analysis evaluates terms of service based on data ownership clarity, export capabilities, admin access rights, AI/ML data usage, subscription cancellation terms, and intellectual property protections. We pay particular attention to what happens to your data when you downgrade or cancel, and whether your project information is used to train AI models.