Recruiting Software Terms Scanner

Recruiting Software Provisions I Check First

Candidate data is sensitive and regulated. Know who's responsible for compliance and what happens to that data.

High Risk

GDPR and state privacy laws require data deletion on request. Platform may retain data even after you delete it, making you liable.

Look for: Retention periods, deletion policies, and compliance responsibility allocation.

High Risk

AI screening tools may introduce bias. Terms often disclaim compliance responsibility, putting EEOC liability on you.

Look for: Anti-discrimination disclaimers, AI bias disclosures, and audit responsibilities.

Medium Risk

Job board integrations often have per-posting or per-click fees beyond your subscription. LinkedIn and Indeed syndication adds up.

Look for: Job board fees, syndication costs, and posting limits per tier.

Medium Risk

Integrated background checks may be billed separately at higher rates than direct providers. Per-check fees apply.

Look for: Per-check pricing, package restrictions, and third-party provider terms.

Medium Risk

Video interview platforms record and may analyze candidate responses with AI. Consent requirements vary by state.

Look for: Recording policies, AI analysis disclosures, and consent requirements.

Medium Risk

Pricing tiers based on employee count can spike costs during hiring surges. Per-seat fees may apply retroactively.

Look for: Per-employee pricing, tier thresholds, and billing adjustments.