Analyze documentation platform terms for export limitations, version history access, and what happens to your knowledge base when you leave.
Your company's knowledge is in these docs. Know the export limits and data retention before you're locked in.
Export options may be limited to basic formats. Rich formatting, embedded databases, and linked content often don't export cleanly.
Free and lower tiers may only keep 30 days of version history. Accidentally delete content? It might be gone forever.
If the workspace owner leaves the company, transferring ownership may require support intervention or may not be possible.
Sharing docs externally may expose them to indexing or require per-guest fees. Public pages might appear in search engines.
Your documentation content may be used to train AI features. Proprietary information could inform suggestions for others.
File attachments and media have storage caps. Exceed limits and you can't add new content until you upgrade or delete.
Paste the terms of service to understand export and retention policies.