Team Collaboration Terms Scanner

Collaboration Tool Provisions I Check First

Your work conversations and files live in these tools. Know who can access them and for how long.

High Risk

Free plans may only retain 90 days of messages. Think you deleted that message? Admins on paid plans can recover it.

Look for: Message retention periods, admin recovery rights, and actual vs. soft deletion.

High Risk

Workspace owners can read DMs, export all messages, and monitor activity. That "private" channel isn't private from admins.

Look for: Admin access to private messages, export capabilities, and monitoring disclosures.

Medium Risk

Leaving the platform? Export options may be limited—no DM history, no file attachments, or only available on enterprise plans.

Look for: Export format options, what's included, and tier restrictions.

Medium Risk

Adding contractors or clients as guests? They may have different terms, and your admins may have broader access to their messages.

Look for: Guest user restrictions, external sharing policies, and contractor access levels.

Medium Risk

Third-party integrations and bots can read messages in channels they're added to. Some request broad workspace permissions.

Look for: Integration permission scopes, data sharing with third parties, and bot access levels.

Medium Risk

If the workspace owner leaves or the company is sold, all your data transfers with it. Individual users have no say in new ownership.

Look for: Ownership transfer policies, acquisition terms, and user notification requirements.