Invoicing Software Terms Scanner

Analyze invoicing platform terms for payment processing fees, data export limitations, and what happens when you cancel.

FreshBooks Wave Zoho Invoice Square Invoices

Invoicing Software Provisions I Check First

Your business data is in their hands. Know your rights before you're locked in.

Payment Processing Fees

High Risk

"Free" invoicing often means 2.9%+ per transaction on card payments. At $100K/year in invoices, that's $3K+ in hidden fees.

Look for: Payment processing rates, ACH fees, and credit card surcharges.

Data Export Limitations

High Risk

Can you export all your data? Some platforms make it difficult to leave—limited export formats or incomplete data downloads.

Look for: Data export options, file formats, and what's included.

Automatic Renewal Trap

Medium Risk

Annual plans auto-renew at full price. Miss the cancellation window and you're locked in for another year.

Look for: "Automatically renews" and cancellation notice requirements.

Client Data Usage

Medium Risk

Does the platform use your client data for marketing or analytics? Check if they contact your clients directly.

Look for: How they use client email addresses and payment data.

Price Increase Rights

Medium Risk

Platforms can raise prices with notice. Some require only 30 days notice before increasing your monthly fee.

Look for: "Pricing subject to change" and notice period.

Account Termination

Medium Risk

What happens to unpaid invoices and client data if they terminate your account? Grace periods vary widely.

Look for: Termination triggers and data retention after closure.

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