NDA Email Templates

Subject: NDA for [PROJECT NAME] Engagement Hi [CLIENT NAME], Thank you for the opportunity to work together on [PROJECT NAME]. I'm excited to get started. Before we begin, I'd like to establish a mutual NDA to protect both of our confidential information during this engagement. I've attached a standard confidentiality agreement that covers: - Protection of your proprietary business information and trade secrets - Protection of my methodologies and client information - Clear definitions of what constitutes confidential information - A reasonable 3-year confidentiality term (with trade secrets protected longer) Please review the attached document at your convenience. If you have any questions or would like to discuss any provisions, I'm happy to connect. Once signed, I can begin work on [START DATE/IMMEDIATELY]. Best regards, [YOUR NAME] [YOUR TITLE/COMPANY] [PHONE NUMBER]

Subject: Quick NDA Before Our Call on [DATE] Hi [CLIENT NAME], Looking forward to our call on [DATE] to discuss [PROJECT/OPPORTUNITY]. Since we'll likely be discussing proprietary information about your [BUSINESS/PRODUCT/TECHNOLOGY], I'd like to suggest we sign a quick mutual NDA beforehand. This protects both of us and allows for a more open conversation. I've attached a simple, balanced NDA for your review. It's straightforward and shouldn't take more than a few minutes to review. Would you be able to sign and return before [DATE]? Alternatively, if your company has a standard NDA you prefer, I'm happy to review it. Looking forward to speaking with you. Best, [YOUR NAME] [PHONE NUMBER]

Subject: NDA Review - Proposed Modifications Hi [NAME], Thank you for sending the NDA. I've reviewed it and am excited to move forward with our engagement. I have a few modifications that are standard for my contracting work: 1. **Mutual Obligations** (Section [X]): I'd like this to be mutual since I'll be sharing some of my proprietary methods and pricing. 2. **Definition Clarity** (Section [X]): I'd like "Confidential Information" to require written designation or marking, which helps both parties track what's protected. 3. **Duration** (Section [X]): I'd prefer a 3-year term rather than perpetual, with trade secrets excepted. 4. **Prior Knowledge Carve-out** (Section [X]): I need to preserve my ability to use general skills and knowledge I had before our engagement. 5. **Portfolio Rights** (Section [X]): As a [DESIGNER/DEVELOPER/CONSULTANT], I'd like the ability to reference this project in my portfolio (without confidential details) after launch. I've attached a redline showing these changes. These are industry-standard terms that shouldn't affect the protection you need. Happy to discuss if you have questions. Best regards, [YOUR NAME]

Subject: NDA Concerns - Need to Discuss Before Signing Hi [NAME], I've reviewed the NDA and I'm looking forward to working together. However, I've identified a few provisions that I can't sign as written: **Section [X] - [ISSUE NAME]** The current language [DESCRIBE PROBLEM]. This is problematic because [EXPLAIN WHY - e.g., "it would prevent me from working in my field for the next 5 years" or "it assigns IP I created before we met"]. **Proposed solution:** [SUGGEST ALTERNATIVE LANGUAGE OR APPROACH] **Section [X] - [ISSUE NAME]** [REPEAT PATTERN] I want to be clear that I take confidentiality seriously and am committed to protecting your information. These modifications don't reduce your protection - they just ensure the agreement is balanced and workable for an independent contractor relationship. Would you be available for a brief call to discuss? I'd like to resolve these issues quickly so we can move forward. Best regards, [YOUR NAME]

Subject: Re: NDA for [PROJECT] - Ready to Sign with One Clarification Hi [NAME], Thank you for sending the NDA. I've reviewed it and am happy with the terms overall. I have one small clarification request before signing: In Section [X], could we add language confirming that my pre-existing tools and methodologies remain my property? Suggested addition: "For clarity, Contractor's pre-existing intellectual property, tools, templates, and methodologies shall remain Contractor's property." If you can confirm this via email or add it to the agreement, I'm ready to sign immediately. Looking forward to getting started! Best, [YOUR NAME]

Subject: Re: NDA Review - Request for Additional Time Hi [NAME], Thank you for sending the NDA for my review. I take legal agreements seriously and want to ensure I understand all the terms before signing. The agreement is more detailed than I initially expected, and I'd like to [REVIEW IT WITH MY ATTORNEY / TAKE A FEW EXTRA DAYS TO REVIEW CAREFULLY]. Would it be possible to extend the review period to [DATE]? I'm committed to moving forward and don't anticipate any major issues - I just want to be thorough. In the meantime, is there anything I can do to prepare for the engagement, such as [GATHER MATERIALS / SCHEDULE KICKOFF / REVIEW PROJECT SPECS]? Thank you for understanding. Best regards, [YOUR NAME]

Subject: URGENT: Confidentiality Incident Report Hi [NAME], I'm writing to inform you of an accidental disclosure of confidential information that occurred on [DATE]. **What happened:** [DESCRIBE THE INCIDENT - e.g., "An email containing project specifications was inadvertently sent to the wrong recipient."] **Information involved:** [DESCRIBE WHAT WAS DISCLOSED - e.g., "The email contained early-stage product mockups and pricing discussions."] **Steps already taken:** 1. [IMMEDIATE ACTION - e.g., "Contacted the recipient and requested immediate deletion"] 2. [ADDITIONAL ACTIONS - e.g., "Received written confirmation that the email was deleted"] 3. [PREVENTIVE MEASURES - e.g., "Implemented additional email verification procedures"] **Assessment:** Based on [REASONING], I believe the risk of further disclosure or harm is [LOW/MODERATE]. The recipient [HAS NO RELATIONSHIP WITH COMPETITORS / IS A TRUSTED BUSINESS CONTACT / ETC.]. I take this incident seriously and apologize for the error. Please let me know if you need any additional information or would like to discuss further. Regards, [YOUR NAME] [PHONE NUMBER]

Subject: Re: Confidentiality Concern - Response and Clarification Hi [NAME], Thank you for bringing your concerns to my attention. I take confidentiality obligations very seriously, and I want to address this matter thoroughly. **Regarding your concern:** [SUMMARIZE THEIR ALLEGATION] **My response:** [EXPLAIN YOUR POSITION - e.g., "The information in question was publicly available prior to our engagement, as evidenced by [SOURCE/DATE]" OR "I have not disclosed any confidential information. The [PROJECT/WORK] you've seen was developed independently using my own pre-existing knowledge."] **Supporting documentation:** I can provide the following to support my position: - [EVIDENCE 1] - [EVIDENCE 2] I remain fully committed to my confidentiality obligations under our agreement. If you have additional concerns or evidence you'd like to share, I'm happy to discuss further. Would you be available for a call on [DATE] to resolve this matter? Respectfully, [YOUR NAME]

Subject: Following Up: NDA for [PROJECT NAME] Hi [NAME], I wanted to follow up on the NDA I sent on [DATE]. I understand things get busy, but I'm eager to get started on [PROJECT] and want to make sure we have this paperwork squared away. Quick recap: - NDA sent: [DATE] - Type: [MUTUAL/UNILATERAL] - Key terms: [3-year term, standard confidentiality provisions] If you have any questions or concerns about the terms, I'm happy to discuss. Alternatively, if you'd prefer to use your company's standard NDA, I can review that instead. Please let me know if there's anything I can do to move this forward. Best, [YOUR NAME] [PHONE NUMBER]

Subject: NDA Confirmed - Ready to Begin Hi [NAME], Thank you for signing the NDA. I've countersigned and attached the fully executed copy for your records. **Key dates to note:** - Effective date: [DATE] - Confidentiality period: [X] years from disclosure - This NDA covers: [BRIEF DESCRIPTION OF PROJECT/ENGAGEMENT] I've saved this to my records and am now ready to begin work. Please feel free to share any confidential materials needed for [PROJECT NAME]. Next steps: 1. [NEXT STEP 1 - e.g., "Please send project specifications"] 2. [NEXT STEP 2 - e.g., "Schedule kickoff call for [DATE]"] Looking forward to working together! Best, [YOUR NAME]