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Comprehensive Terms of Use and Privacy Policy Template

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This is a thorough template that may be used as the foundation of a more comprehensive Terms of Use for any website that contains any kind of user-submitted material.

Terms of Use for and Privacy Policy

Welcome to ___________________________________ (Name of Site) (the Site). ______________________________________ (Name of Site) is an informational Site owned and operated by _______________________________ (Name of Owner) of ________ _________________________________________________________________________________________________________________ (street address, city, state, zip code).

I.         INTELLECTUAL PROPERTY                                                                                                     The Site and included content (and any derivative works or enhancements of the same) including, but not limited to, all text, illustrations, files, images, software, scripts, graphics, photos, sounds, music, videos, information, content, materials, products, services, URLs, technology, documentation, and interactive features (collectively, the Site Content) and all intellectual property rights to the same are owned by ____________________________ (Name of Owner), d/b/a___________________________________(Name of Site), our licensors, or both. Additionally, all trademarks, service marks, trade names and trade dress that may appear on the Site are owned by us, our licensors, or both. Except for the limited use rights granted to you in these Terms of Use, you shall not acquire any right, title or interest in the Site or any Site Content. Any rights not expressly granted in these Terms of Use are expressly reserved.


II.        SITE ACCESS AND USE
                                                                                        A.        Access to the Site including, without limitation, the Site Content is       provided for your information and personal, non-commercial use only. When using the     Site, you agree to comply with all applicable federal, state, and local laws including,    without limitation copyright law. Except as expressly permitted in these Terms of Use,     you may not use, reproduce, distribute, create derivative works based upon, publicly    display, publicly perform, publish, transmit, or otherwise exploit Site Content for any    purpose whatsoever without   obtaining prior written consent from us or, in the case of      third-party content, its respective owner. In certain instances, we may permit you        to         download or print Site Content or both. In such a case, you may download or print             (as applicable) one copy of Site Content for your personal, non-commercial use     only. You acknowledge that you do not acquire any ownership rights by downloading or printing Site Content.

            B.        Except as expressly permitted in these Terms of Use, you may not:

                        1.         Remove, alter, cover, or distort any copyright, trademark, or other                                     proprietary rights notice on the Site or Site Content;

                        2.         Circumvent, disable or otherwise interfere with security-related                                          features of the Site including, without limitation, any features that                                       prevent or restrict use or copying of any content or enforce limitations on                                       the, use of the Site or Site Content;

3.         Use an automatic device (such as a robot or spider) or manual process to copy or scrape the Site or Site Content for any purpose without the express written permission of _________________________ (Name of Owner). Notwithstanding the foregoing, ________________________ (Name of Owner), d/b/a ____________________________________________ (Name of Site) grants public search engine operators permission to use automatic devices (such as robots or spiders) to copy Site Content from the Site for the sole purpose of creating (and only to the extent necessary to create) a searchable index of Site Content that is available to the public. We reserve the right to revoke this permission (generally or specifically) at any time;

                        4.         Collect or harvest any personally identifiable information from the                                     Site including, without limitation, user names, passwords, email                                                 addresses;

                        5.         Solicit other users to join or become members of any commercial                                       online service or other organization without our prior written approval;

                        6.         Attempt to or interfere with the proper working of the Site or                                              impair, overburden, or disable the same;

                        7.         Decompile, reverse engineer, or disassemble any portion of any the                                    Site;

                        8.         Use network-monitoring software to determine architecture of or                                        extract usage data from the Site;

                        9.         Encourage conduct that violates any local, state or federal law,                                            either civil or criminal, or impersonate another user, person, or entity (e.g.,                              using another person’s Membership without permission, etc.);

                        10.       Violate U.S. export laws, including, without limitation, violations of                                              the Export Administration Act and the Export Administration Regulations                                            administered by the Department of Commerce; or

                        11.       Engage in any conduct that restricts or inhibits any other user from                                     using or enjoying the Site.

12.       You agree to cooperate fully with _____________________________ (Name of Owner) to investigate any suspected or actual activity that is in breach of these Terms of Use.


III.      LINKING TO SITE
      

Upon your acceptance of these Terms of Use as evidence by your clicking where indicated below your acceptance of and agreement to these terms, we hereby grant you a non-exclusive, limited license, revocable at our discretion, for you to link to the Site home page from any site you own or control that is not commercially competitive with the Site and does not criticize or otherwise injure the Site, so long as the site where the link resides, and all other locations to which such site links, comply with all applicable laws and do not in any way abuse, defame, stalk, threaten or violate the rights of privacy, publicity, intellectual property or other legal rights of others or, in any way, post, publish, distribute, disseminate or facilitate any inappropriate, infringing, defamatory, profane, indecent, obscene or illegal/unlawful information, topic, name or other material or that violates the spirit of our mission. Such a link is not an endorsement of such other site(s) by us. All of our rights and remedies are expressly reserved.


IV.       USER REGISTRATION
                                                                                                     A.        In order to access or use some features of the Site, you will have to        become a registered user. If you are under the age of thirteen, then you are not       permitted to register as a user or otherwise submit personal information to this           Site.

B.        If you become a registered user, you will provide true, accurate and complete registration information and, if such information changes, you will        promptly update the relevant registration information. During registration, you will create a user name and password (a Membership), which may permit you access to certain areas of the Site not available to non-registered users. You are responsible for safeguarding and maintaining the confidentiality of your Membership. You are solely responsible for the activity that occurs under your Membership, whether or not you have authorized the activity. You agree to notify us immediately at ___________________________ (E-Mail Address) of any breach of security or unauthorized use of your Membership.


V.        USER CONTENT

            A.        We may now or in the future permit users to post, upload, transmit through, or      otherwise make available on the Site (collectively, submit) messages, text,             illustrations, files, images, graphics, photos, comments, sounds, music, videos,      information, content, and/or other materials (User Content). Subject to the rights and     license you grant herein, you retain all right, title and interest in your User Content. We do not guarantee any confidentiality with respect to User Content even if it is not       published on the Site. It is solely your responsibility to monitor and protect any       intellectual property rights that you may have in your User Content, and we do not            accept any responsibility for the same.

            B.        You shall not submit any User Content protected by copyright, trademark,                         patent, trade secret, moral right, or other intellectual property, personal, contractual,   proprietary or other third party right without the express permission of the owner of the    respective right. You are solely liable for any damage resulting from your failure to obtain     such permission or from any other harm resulting from User Content that you submit.

            C.        You represent, warrant, and covenant that you will not submit any User     Content that:

                        1.         Violates or infringes in any way upon the rights of others, including, but                            not limited to, any copyright, trademark, patent, trade secret, moral right, or other                         intellectual property, personal, contractual, proprietary or other third party right of                                 any person or entity;

                        2.         Impersonates another or is unlawful, threatening, abusive, libelous,                                    defamatory, invasive of privacy or publicity rights, vulgar, obscene, profane,                             pornographic, lewd, lascivious, filthy, excessively violent, harassing or otherwise                         objectionable;

                        3.         Encourages conduct that would constitute a criminal offense, give                                      rise to civil liability or otherwise violate any law;

                        4.         Is an advertisement for goods or services or a solicitation of funds;

                        5.         Includes personal information such as messages which identify phone                                numbers, social security numbers, account numbers, addresses, or employer                              references;

                        6.         Contains a formula, instruction, or advice that could cause harm or injury;

                        7.         Is a chain letter of any kind; or

                        8.         The licensed use by us hereunder would result in us having any                                          obligation or liability to any party.

            Any conduct by a user that in our sole discretion restricts or inhibits any other          user from using or enjoying the Site will not be permitted.

            D.        By submitting User Content to us, simultaneously with such posting you    automatically grant, or warrant that the owner has expressly granted, to us a worldwide,            royalty-free, perpetual, irrevocable, non-exclusive, fully licensable, and transferable right             and license to use, record, sell, lease, reproduce, distribute, create derivative works      based upon (including, without limitation, translations), publicly display, publicly perform,      transmit, publish and otherwise exploit the User Content (in whole or in part) as we, in     our sole discretion, deem appropriate including, without limitation, (1) in connection with     our business; and (2) in connection with the businesses of our successors, parents,           subsidiaries, and their related companies. We may exercise this grant in any format,          media or technology now known or later developed for the full term of any copyright that       may exist in such User Content. Furthermore, you also grant other users permission to             access your User Content and to use, record, sell, lease, reproduce, distribute, create         derivative works based upon, publicly display, publicly perform, transmit, publish and         otherwise exploit your User Content for personal, non-commercial use as permitted by     the functionality of the Site and these Terms of Use. The granted rights include the     right to configure, host, index, cache, digitize, compress, optimize, modify, edit, adapt,             and remove such content and combine same with other materials. Furthermore, we are      free to use any ideas, concepts, know-how or techniques contained in any User Content    you submit without any remuneration or obligation to you.

            E.        By submitting User Content, you also grant us the right, but not the obligation to   use your biographical information including, without limitation, your name            and      geographical location in connection with broadcast, print, online, or other use or   publication of your User Content.

            F.         We reserve the right to display advertisements in connection with your User          Content and to use your User Content for advertising and promotional purposes. You   acknowledge and agree that your User Content may be included on the Sites and   advertising networks of our distribution partners and third-party service providers        (including their downstream users).

            G.        We have the right, but not the obligation, to monitor User Content. Please exercise caution and common sense when viewing User Content. We have no obligation         to post, maintain or otherwise make use of User Content and do not guarantee       distribution of User Content. We may discontinue operation of the Site, or your use       of the Site, in either case in whole or in part, in our sole discretion. You have no right           to maintain or access your User Content on the Site and we have no obligation to return your User Content or otherwise make it available to you.

H.        The rights granted by you hereunder may not be terminated, revoked or rescinded and are not subject to reversion. If you become aware that User Content you have submitted includes any material for which you lack the unrestricted right to grant us the rights set forth above without obligations or liability to any party, you agree to promptly provide us with detailed written notice thereof to ________________________ (Name of Owner), d/b/a _________________________________ (Name of Site), __________________________________________________________________________________________________(street address, city, county, state, zip code), and_____________________________ (E-Mail Address).

VI.       SITE CONTENT & THIRD PARTY LINKS

            A.        We provide the Site including, without limitation Site Content for   entertainment, educational and promotional purposes only. You may not rely on           any      information and opinions expressed on any of our Site for any other purpose. In all                        instances, it is your responsibility to evaluate the accuracy, timeliness, completeness, or           usefulness of Site Content. Under no circumstances will we be liable for any loss or       damage caused by your reliance on any Site Content.

            B.        In some instances, Site Content will include content posted by a third-        party    or will represent the opinions and judgments of a third-party. We do not endorse, warrant        and are not responsible for the accuracy, timeliness, completeness, or reliability    of any opinion, advice, or statement made on the Site by anyone other than authorized       employees or spokespersons while acting in their official capacities.

            C.        The Site may contain links to other Sites maintained by third parties. We    do not operate or control, in any respect, or necessarily endorse the content found on these third-party Sites. You assume sole responsibility for your use of third-party links. We are not responsible for any content posted on third-party Sites or liable to    you for any loss or damage of any sort incurred as a result of your dealings with any             third-party or their Site.

VII.     INDEMNIFICATION                                                                                                                      You agree to indemnify and hold harmless ______________________________ (Name of Owner), and its employees, agents, distribution partners, affiliates, subsidiaries, and their related companies from and against any and all claims, liabilities, losses, damages, obligations, costs and expenses (including reasonable attorneys’ fees and costs) arising out of, related to, or that may arise in connection with: (i) your access to or use of the Site; (ii) User Content provided by you or through use of your Membership; (iii) any actual or alleged violation or breach by you of these Terms of Use; (iv) any actual or alleged breach of any representation, warranty, or covenant that you have made to us; or (v) your acts or omissions. You agree to cooperate fully with us in the defense of any claim that is the subject of your obligations hereunder.

VIII.   DISCLAIMERS                                                                                                                    YOU EXPRESSLY AGREE THAT USE OF THE SITE IS AT YOUR SOLE RISK. THE SITE AND SITE CONTENT ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.  _________________________________ (Name of Owner) DISCLAIMS ANY AND ALL WARRANTIES INCLUDING ANY: (1) WARRANTIES THAT THE SITE WILL MEET YOUR REQUIREMENTS; (2) WARRANTIES CONCERNING THE AVAILABILITY, ACCURACY, SECURITY, USEFULNESS, TIMELINESS, OR INFORMATIONAL CONTENT OF THE SITE OR SITE CONTENT; (3) WARRANTIES OF TITLE, NON-INFRINGEMENT, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE; (4) WARRANTIES FOR SERVICES OR GOODS RECEIVED THROUGH OR ADVERTISED ON OUR SITE OR ACCESSED THROUGH THE SITE; (5) WARRANTIES CONCERNING THE ACCURACY OR RELIABILITY OF THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE SITE; (6) WARRANTIES THAT YOUR USE OF THE SITE WILL BE SECURE OR UNINTERRUPTED; AND (7) WARRANTIES THAT ERRORS IN THE SOFTWARE WILL BE CORRECTED.

IX.       LIMITATION ON LIABILITY  

A.        UNDER NO CIRCUMSTANCES SHALL ____________________________           (Name of Owner), AND ITS             EMPLOYEES, AGENTS, DISTRIBUTION PARTNERS, AFFILIATES, SUBSIDIARIES AND THEIR RELATED COMPANIES BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES ARISING OUT OF, RELATING TO, OR IN ANY WAY CONNECTED WITH THE SITE OR THESE TERMS OF USE. YOUR SOLE REMEDY FOR DISSATISFACTION WITH THE SITE INCLUDING, WITHOUT LIMITATION, THE SITE CONTENT IS TO STOP USING THE SITE. SUCH LIMITATION SHALL ALSO APPLY WITH RESPECT TO DAMAGES INCURRED BY REASON OF SERVICES OR PRODUCTS   RECEIVED THROUGH OR ADVERTISED IN CONNECTION WITH ANY OF THE    SITE OR ANY LINKS ON THE SITE, AS WELL AS BY REASON OF ANY INFORMATION OR ADVICE RECEIVED THROUGH OR ADVERTISED IN           CONNECTION WITH ANY OF THE SITE OR ANY LINKS ON THE SITE.             SUCH LIMITATION SHALL ALSO APPLY WITH RESPECT TO DAMAGES INCURRED BY REASON OF ANY CONTENT POSTED BY A THIRD-PARTY OR CONDUCT OF A THIRD-PARTY ON THE SITE.


            B.        NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN,        IN NO             EVENT SHALL THE CUMULATIVE LIABILITY OF _______________________ (Name of Owner), AND ITS       EMPLOYEES,          AGENTS, DISTRIBUTION PARTNERS, AFFILIATES, SUBSIDIARIES AND THEIR RELATED COMPANIES EXCEED THE GREATER OF THE TOTAL PAYMENTS RECEIVED FROM YOU BY __________________________ (Name of Owner) DURING THE PRECEDING TWELVE (12) MONTH PERIOD OR $100.        

            C.        In some jurisdictions limitations of liability are not permitted. In such jurisdictions,           some of the foregoing limitations may not apply to you. These limitations shall apply to            the fullest extent permitted by law.

X.        TERMINATION                                                                                                           

A.        We reserve the right in our sole discretion and at any time to terminate or suspend your Membership and/or block your access to the Site for any reason including, without limitation if you have failed to comply with the letter and   spirit of these Terms of Use. You agree that ________________________ (Name of Owner), shall not be liable to you or any third party for any termination or suspension of your Membership or for blocking your access to the Site.

B.        If you become a registered user, you may terminate your Membership at    any time by sending an e-mail to _____________________________ (E-Mail Address of Owner).

            C.        Any suspension or termination shall not affect your obligations to us under            these Terms of Use. The provisions of these Terms of Use which by their nature   should survive the suspension or termination of your Membership or these Terms of Use shall     survive including, but not limited to the rights and licenses that you have granted   hereunder, indemnities, releases, disclaimers, limitations on liability, and provisions             related to choice of law,

XI.       CHOICE OF LAW                                                                                                        These Terms of Use shall be construed in accordance with the laws of the State of ___________________________ (Name of State) without regard to its conflict of laws rules.


XII.     AMENDMENT; ADDITIONAL TERMS
                                                                        A.        We reserve the right in our sole discretion and at any time and for any reason, to            modify or discontinue any aspect or feature of the Site or to modify these Terms of           Use. In addition, we reserve the right to provide you with operating rules or Additional     Terms that may govern your use of the Site generally, unique parts of the Site,          or both (Additional Terms). Any Additional Terms that we may provide to you will be      incorporated by reference into these Terms of Use. To the extent any Additional Terms      conflict with these Terms of Use, the Additional Terms will control.


            B.        Modifications to these Terms of Use or Additional Terms will be effective immediately upon notice, either by posting on the Site or by notification by email or     conventional mail. It is your responsibility to review the Terms of Use and the Site            from time to time for any changes or Additional Terms. Your access and use of any the          Site following any modification of these Terms of Use or the provision of             Additional Terms will signify your assent to and acceptance of the same. If you object to any subsequent revision to the Terms of Use or to any Additional Terms, you may         terminate your Membership as provided in Section X herein or, if you do not have            an Membership, your only recourse is to immediately discontinue use of the Site.


XIII.   MISCELLANEOUS
                                                                                                                        A.        Any delay or failure on the part of us to exercise or enforce any rights under      these Terms of Use to which we may be entitled shall not, in any event, be construed as    a waiver of the right and privilege to do so at any subsequent time. You irrevocably     agree that you waive any and all rights to injunctive or other equitable relief. The section       headings used herein are for convenience only and shall not be given any legal import. If any provision of these Terms of Use is held      to be invalid or unenforceable, the invalidity             of such provision shall not affect the validity of the remaining provisions of the Terms of         Use, which shall remain in full force and effect.

            B.        These Terms of Use (including the Privacy Policy and any Additional Terms         incorporated by reference) constitute the entire agreement of the parties with respect to         the subject matter hereof, and supersede all previous written or oral agreements     between us with respect to such subject matter.


            C.        You may not assign these Terms of Use or assign any rights or delegate     any      obligations hereunder, in whole or in part, without our prior written consent. Any such purported assignment or delegation by you without the appropriate prior written consent   will be null and void and of no force and effect.

XIV.    PRIVACY STATEMENT

A.        When accessing our Site, ____________________________ (Name of Owner) will learn certain information about you during your visit. How we will handle information we learn about you depends upon what you do when visiting our site. If you visit our site to read or download information on our pages, we collect and store only the following information about you:

                        1.         The name of the domain from which you access the Internet;

                        2.         The date and time you access our site; and

                        3.         The Internet address of the Web site you used to link directly to our                                                site.

B.        If you identify yourself by sending us an e-mail containing personal information, then the information collected will be solely used to respond to your message. The information collected is for statistical purposes. __________________________ (Name of Owner) uses software programs to create summary statistics, which are used for such purposes as assessing the number of visitors to the different sections of our site, what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.

C.        For site security purposes and to ensure that this service remains     available to all            users, _____________________________ (Name of Owner) uses software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.  ____________________________ (Name of Owner) will not obtain personally-identifying information about you when you visit our site, unless you choose to provide such information to us, nor will such information be sold or otherwise transferred to unaffiliated third parties without the approval of the user at the time of collection.

D.        California Privacy Rights                                                                                                    Residents of the State of California, under certain provisions of the California Civil Code, have the right to request from companies conducting business in California a list of all third parties to which the company has disclosed certain personally identifiable information as defined under California law during the preceding year for third party direct marketing purposes. You are limited to one request per calendar year. In your request, please attest to the fact that you are a California resident and provide a current California address for our response. You may request the information in writing at: __________________________ (Name of Owner), d/b/a ________________________ (Name of Site), _____________________________________________________ ______________________________________ (street address, city, state, zip code), and _____________________________ (E-Mail Address).

            E.        Third Party Ad Server Networks                                                                                       The Site may use third parties such as network advertisers to serve advertisements on the Site and may use traffic measurement services to analyze traffic on the        Site. Network advertisers are third parties that display advertisements based on your        visits to the Site and other Sites you have visited. Third-party ad serving             enables us to target advertisements to you for products and services in which you might    be interested. The Site‘s third party ad network providers, the advertisers, the             sponsors and/or traffic measurement services may themselves set and access their own     cookies on your computer if you choose to have cookies enabled in your browser and          track certain behavioral information regarding users of your computer via a Device    Identifier. These third party cookies are set to, among other things: (a) help deliver           advertisements to you that you might be interested in; (b) prevent you from seeing the            same advertisements too many times; and (c) understand the usefulness to you of the             advertisements that have been delivered to you. Note that any images (or any other           parts of a web page) served by third parties in association with third party cookies may       serve as web beacons, which enable third parties to carry out the previously described       activities. Third party cookies and web beacons are governed by each third party’s     specific privacy policy, not this one.

            F.         Public Forums                                                                                                                       We may offer chat rooms, message boards, bulletin boards, or similar public forums       where you and other users of our Site can communicate. The           protections described in this Privacy Policy do not apply when you provide information (including personal           information) in connection with your use of these public forums. We may use personally         identifiable and non-personal information about you to identify you with a posting in a     public forum. Any information you share in a public forum is public information and may       be seen or collected by anyone, including third parties that do not adhere to our Privacy Policy. We are not responsible for events arising from the distribution of any         information you choose to publicly post or share through our Site.

            G.        Keeping Your Information Secure                                                                                     We have implemented security measures we consider reasonable and appropriate to    protect against the loss, misuse and alteration of the information under our control.           Please be advised, however, that while we strive to protect your personally identifiable         information and privacy, we cannot guarantee or warrant the security of any information    you disclose or transmit to us online and are not responsible for the theft, destruction, or   inadvertent disclosure of your personally identifiable information. In the unfortunate event that your “personally identifiable information” (as the term or similar terms are             defined by any applicable law requiring notice upon a security breach) is compromised,   we may notify you by e-mail (at our sole and absolute discretion) to the last e-mail             address you have provided us in the most expedient time reasonable under the       circumstances; provided, however, delays in notification may occur while we take necessary measures to determine the scope of the breach and restore reasonable             integrity to the system as well as for the legitimate needs of law enforcement if     notification would impede a criminal investigation. From time to time we evaluate new                         technology for protecting information, and when appropriate, we upgrade our information             security systems.

            H.        Other Sites; Links                                                                                                                 Our Site may link to or contain links to other third party Sites that      we do not control or maintain, such as in connection with purchasing products referenced on      our Site and banner advertisements. We are not responsible for the privacy         practices employed by any third party Site. We encourage you to note when you             leave our Site and to read the privacy statements of all third party Sites before        submitting any personally identifiable information.

I.         Contact and Opt-Out Information                                                                                     You may contact us as at ______________________________________ (E-Mail Address of Owner) if: (a) you have questions or comments about our Privacy Policy; (b) wish to make corrections to any personally identifiable information you have provided; (c) want to opt-out from receiving future commercial correspondence, including emails, from us or our affiliated companies; or (d) wish to withdraw your consent to sharing your personally identifiable information with others. We will respond to your request and, if applicable and appropriate, make the requested change in our active databases as soon as reasonably practicable. Please note that we may not be able to fulfill certain requests while allowing you access to certain benefits and features of our Site.

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